Office cleaning
walkthrough checklist
Leave the walkthrough knowing what is included, how often it happens, and what still needs an answer. Print a copy for each office.
1. Write down the work
Swipe the table to see every column. Print for a full writing sheet.
| Area | Tasks and limits | Times per week* | Person-minutes each time** |
|---|---|---|---|
| Reception / offices | |||
| Restrooms | |||
| Break room | |||
| Floors / waste | |||
| Other / periodic |
* Write the actual schedule for monthly or occasional work. Avoid counting floor or waste tasks twice.
** Two cleaners working 30 minutes use 60 person-minutes. Mark each time as measured or estimated. Use a separate row when tasks have different schedules.
2. Set the boundaries
- Break roomDishes, fridge interiors and appliance cleaning: included, excluded, or separately priced?
- Supplies and restockingWho buys and who refills soap, paper goods and liners? Who brings chemicals and equipment?
- Surfaces and glassClear desks only? Interior or exterior glass? Identify height limits and high-access work.
- Access and interruptionsOpening hours, occupied areas, locked rooms and alarm time. Keep access codes off this sheet.
- Work outside the routineInitial deep clean, carpet extraction, floor refinishing and hazardous materials: agree separately.
- Approval and scheduleWho signs off on the scope, changes and start date? Which tasks happen less often than each visit?
3. Bring the costs back to the desk
For a recurring weekly schedule: weekly person-hours × 52 ÷ 12 = annual-average monthly hours. Margin = (price minus included costs) ÷ price. Check what remains if labor takes 20% longer.
4. Resolve before sending the bid
For ordinary recurring office cleaning. Use your actual observations and costs. This sheet does not set local rates or replace site-specific standards and service terms.